AI for office administrators
A practical course for office administrators: the AI basics every professional needs plus a module on the tasks, tools and prompts of your job.
Who it is for: Office administrator · Free · no sign-up
Course content
0 of 5 completed- 1How ChatGPT works — without the maths6 min
- 2How to check whether AI is telling the truth5 min
- 3What never to share with AI5 min
- 4Prompting for work: roles, examples, structure7 min
- 5Your profession module8 min
Exam and certificate12 questions · 80% for the certificate
Go to the examModule: AI in your profession
Office administrator
AI takes over much of the writing, scheduling and document work — accuracy, discretion with data and knowing the people and processes stay your strengths.
Your tasks and AI
- Emails and lettersDrafts, replies and tone changes from a few bullet points.AI can do most of it
- Meeting minutes and summariesFrom notes or transcripts to minutes with tasks and deadlines.AI can do most of it
- Spreadsheets and listsFormulas, cleaning lists and simple reports.AI can do most of it
- Scheduling and coordinationCalendar assistants help, but priorities and people’s preferences need you.AI assists, you decide
- Handling confidential documentsDiscretion and following data rules stay human.Stays human
Four prompts for your profession
Reply to an email
Fill in the brackets — or leave them and fill them in the chat
Your prompt · 3 field(s) still empty
Write a reply to this email: [SUMMARY OF THE EMAIL, NO PERSONAL DATA]. Main points: [POINTS]. Tone: [FORMAL / FRIENDLY]. Max 120 words, request in the first sentence.Don’t paste personal data of others — or clean it first with Clean before AI. →
Minutes with tasks
Fill in the brackets — or leave them and fill them in the chat
Your prompt · 1 field(s) still empty
Turn these notes into minutes: decisions, a table of tasks (task, owner, deadline) and open questions. Use roles instead of names. Notes: ### [PASTE] ###Don’t paste personal data of others — or clean it first with Clean before AI. →
Excel formula
Fill in the brackets — or leave them and fill them in the chat
Your prompt · 3 field(s) still empty
I use Excel [VERSION, LANGUAGE]. Columns: [DESCRIBE]. I need a formula that [GOAL]. Give the formula, explain each part in one line and show a test example.Don’t paste personal data of others — or clean it first with Clean before AI. →
Event checklist
Fill in the brackets — or leave them and fill them in the chat
Your prompt · 3 field(s) still empty
Create a checklist for organising [EVENT] for [NUMBER] people on [DATE]: tasks by week before the event, who is responsible (by role), and what is often forgotten.Don’t paste personal data of others — or clean it first with Clean before AI. →
Review the tasks and try at least one prompt on a real task — then mark the module as done.
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